E mail

5 Scan
232
Scan
5
E-mail
This section describes the features you can select on the [E-mail] screen. The E-mail 
service allows you to scan a document and send the scanned data as an e-mail 
attachment. The following shows the reference section for each feature.
Address Book (Specifying an E-mail Address) ........................................................................232
New Recipient (Entering an Address) ......................................................................................235
Add Me (Adding the Sender’s Address)...................................................................................236
Recipient(s) (Editing a Recipient).............................................................................................236
From (Setting the Sender’s Address)........................................................................................238
Subject (Setting the Subject).....................................................................................................238
Message (Entering the E-mail Body)........................................................................................239
Preview (Previewing the Scanned Images during a Scan Job) .................................................239
Color Scanning (Selecting an Output Color) ............................................................................239
2 Sided Scanning (Scanning Both Sides of a Document).........................................................240
Original Type (Selecting the Document Type).........................................................................241
File Format (Selecting a File Format for Output Data) ............................................................242
Note
• You can encrypt e-mail or send it with a digital signature by S/MIME. To use this feature, you 
need to register certificates of the machine and the recipient’s device in advance. For 
information on certificates, refer to "12 Encryption and Digital Signature Settings" > 
"Configuration of E-mail Encryption/Digital Signature" in the Administrator Guide.
You can customize the layout of the features displayed on the [E-mail] screen. For more information, 
refer to "5 Tools" > "Scan Service Settings" > "First Tab" in the Administrator Guide.
1
Select [E-mail] on the [Services Home] 
screen. 
2
Select a feature on the [E-mail] screen.
Important • You can only specify recipients registered 
for e-mail, but not for faxes.
• You cannot use address numbers using 
the numeric keypad or group numbers to 
specify recipients.
• The [New Recipient] and [Add Me] 
buttons may not be displayed depending 
on the settings in the System 
Administration mode.
Address Book (Specifying an E-mail Address)
The following describes how to select a recipient using the Address Book.
When sending an encrypted e-mail, select an e-mail address associated with a 
certificate that can be encrypted, from the Address Book.
To use this feature, an e-mail address associated with a certificate for S/MIME must be registered in the 
Address Book in advance. For information on how to set the Address Book, refer to "5 Tools" > "Setup" 
> "Add Address Book Entry" in the Administrator Guide.