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HP 1220, 1220xi User Guide
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Brand:
HP
Category:
Fax Machines
Model:
1220, 1220xi
Type:
User Guide
Language:
English
File Information:
PDF / 5.3 Mb / 81 pages
HP 1220,1220xi User Guide
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Cover of HPFax Machines 1220,1220xi User Guide
List of Contents
Your Basic Guide
Safety Information
1 Read and understand all instructions in the Setup Poster.
2 Use only a grounded electrical outlet when connecting the unit to a power source. If you do not...
3 Telephone lines can develop hazardous voltages. To avoid electrical shock, do not touch the con...
4 Never install telephone wiring during a lightning storm.
5 Observe all warnings and instructions marked on the product.
6 Unplug this product from wall outlets and telephone jacks before cleaning.
7 Do not install or use this product near water or when you are wet.
8 Install the product securely on a stable surface.
9 Install the product in a protected location where no one can step on or trip over the line cord...
10 If the product does not operate normally, see the online Troubleshooting Help.
11 No operator-serviceable parts inside. Refer servicing to qualified service personnel.
12 Use in a well-ventilated area.
1 Review your unit’s front panel 1
2 Get help 3
3 Load paper or transparency film, or load originals 5
4 Use the copy features 13
5 Use the fax features 19
6 Maintain the unit 31
7 Troubleshoot your unit 41
8 Additional setup information 57
9 Use Hewlett-Packard’s support services 61
10 Technical information 65
Review your unit’s front panel
One-touch speed-dial buttons:
Perform one-touch speed dialing for fax.
Keypad:
Use keypad to dial fax numbers or enter text.
Get help
Load paper or transparency film, or load originals
Review recommended paper choices
HPpapers
Recommended paper choices for copying
Load the input tray with letter-, legal-, or A4-size paper
1 Pull out the bottom (input) tray, and slide the paper-width and -length adjusters to their oute...
2 Tap the stack on a flat surface to even the edges of the paper, and then check the paper for th...
3 Insert paper into the input tray, print-side down and letterhead or top of page first, until it...
4 Slide the paper-width and -length adjusters in until they stop at the edges of the paper, and b...
5 Push the input tray back in until it stops.
6 To prevent legal- or A4-size paper from possibly falling off the tray, pull out the output-tray...
Review tips for loading specific types of paper
Set the paper type
1 On the front panel, press Menu.
2 Press 1, and then press 2.
3 Press until the appropriate type appears.
4 Press ENTER to choose the displayed paper type.
Recommended paper-type settings for copying
Change the paper size
1 On the front panel, press Menu.
2 Choose one of the following:
3 Press until the desired paper size appears, and then press ENTER to select it.
Load originals
1 Place the original(s) in the ADF with the printed side facing toward the back and with the top ...
2 Adjust the document guides to fit your document.
Avoid paper jams
Use the copy features
Make copies
1 Load the input tray with the appropriate paper.
2 If you are using anything other than plain paper, do the following:
3 Load your original.
4 If you want to make more than one copy (the default), press Number of Copies, and then use the ...
5 Change any other applicable settings.
6 Press START COPY.
Increase copy speed or quality
1 Press Menu.
2 Press 1, and then press 8.
3 Press ENTER to select Copy Quality.
4 Press to scroll through the available options.
5 Press ENTER to use the option you selected.
Reduce or enlarge a copy
1 Press Menu.
2 Press 1, and then press 9.
3 Press ENTER to select Reduce/Enlarge.
4 Press to scroll through the available options.
5 After choosing an option, press ENTER to select it.
6 If you chose Custom, press to decrease the percentage or to increase it.
7 Press ENTER to use the option you selected.
Lighten or darken a copy
1 Press Lighter/Darker.
2 Press to lighten the copy or to darken it.
3 Press ENTER to use the setting you selected.
Enhance text
To turn Text Enhancements off
1 Press Menu.
2 Press 1, and then press 4.
3 Press to switch between Off and On.
4 With Text Enhance Off visible, press ENTER to select it.
Set the number of copies
Change settings for all future copy jobs
1 Using the buttons on the front panel, change the settings that you want to save.
2 Press Menu.
3 Press 1, and then press 6.
4 Press ENTER to save your settings.
Restore the factory default copy settings
1 Press Menu.
2 Press 1, and then press 7.
3 Press ENTER to restore the factory default settings.
Perform special copy jobs
Copy a photo
1 Press Menu.
2 Press 1, and then press 1 again.
3 Press to switch between Off and On.
4 With Photo Mode On visible, press ENTER to select it.
5 If you are using photo paper, do the following:
Prepare a color T-shirt transfer
Original
1 Press Menu.
2 Press 1, and then press 2.
3 Press until Iron-On appears, and then press ENTER to select it.
Copy legal-size originals
1 Load your original.
2 Make sure that legal-size paper is loaded in the input tray and that the paper size is set to L...
3 Press START COPY.
Stop copying
On the front panel, press Cancel.
Use the fax features
Enable fax confirmation
1 Press Menu.
2 Press 3, and then press 6.
3 Press until Print Report Send Only appears.
4 Press ENTER to select it.
Send a fax
1 Load your original.
2 To adjust resolution, press Resolution to scroll through the options, and then press ENTER.
3 Enter the fax number or speed-dial entry.
4 Press START FAX, Black or Color.
Broadcast a fax to multiple recipients
1 Initiate the process from the front panel.
2 Press Speed Dial, and enter the group speed-dial entry.
3 To begin faxing, press START FAX, Black.
Send a fax later
1 Press Menu.
2 Press 2, and then press 2 again.
3 After Enter send time appears, use the keypad to enter the time at which you want the fax sent,...
4 After Enter fax number appears, enter the fax number of the recipient or select the group, and ...
5 After Store fax now appears, choose one of the following:
Cancel a scheduled fax
Receive a fax
Receive a fax manually
1 Verify that Auto Answer is turned off.
2 When your HPFax rings, pick up the handset of a telephone that is on the same telephone line a...
3 If you hear fax tones, press START FAX, Black or Color, or, if you are receiving from an extens...
4 After you are finished, hang up the telephone.
Print reports
Generate automated reports
1 Press Menu, and then press 6.
2 After 1:Automatic Reports Setup appears, press ENTER.
3 Press to scroll through the following report types.
4 After the option that you want appears, press ENTER.
Generate manual reports
1 Press Menu, and then press 3.
2 Press to scroll through the following report types.
3 After the report that you want appears, press ENTER.
Control how faxes look when sent to a recipient
Change resolution
1 Press Resolution.
2 Press to scroll through the available options until the one you want appears.
3 Press ENTER to select the desired option.
Change contrast
1 Press Lighter/Darker.
2 Press to lighten the copy or to darken it.
3 Press ENTER to use the setting you selected.
Use off-hook dialing to use a credit or calling card
1 Load your original.
2 Press START FAX, Black or Color.
3 After Off hook appears, use the front-panel keypad to dial the phone number.
4 Follow the voice prompts.
Redial a busy or unanswered number automatically
1 Press Menu.
2 Press 6, and then press 3 (redial if busy) or 4 (redial if unanswered).
3 Press to switch between Off and On.
4 After the state that you want appears, press ENTER.
Set up speed dialing
Create individual speed-dial settings
1 Press Menu, and then press 4.
2 After 1: Individual Speed Dial appears, press ENTER.
3 Press ENTER to select the displayed speed-dial entry.
4 Enter the fax number to assign to that number, and then press ENTER.
5 Enter the person’s or company’s name, and then press ENTER.
6 After Add Another appears, press 1 for Yes if you want to set up another number or press 2 for ...
Create group speed-dial settings
1 Press Menu.
2 Press 4, and then press 2.
3 Choose one of the following:
4 After Add #1 appears, press Speed Dial.
5 Enter the number that corresponds to the fax number you want to include in the group.
6 Choose one of the following:
7 After Add Another appears, press 1 for Yes if you want to add another individual number to the ...
8 After you are done selecting individual numbers and you press 2 for No, enter a name for the gr...
9 Press ENTER to save the group.
10 After Add Another appears, press 1 for Yes if you want to create another group or press 2 for ...
Add or remove recipients from groups
1 Press Menu.
2 Press 4, press 2, and then press ENTER.
3 After 1=New 2=Edit appears, press 2.
4 Press until the group that you want to edit appears, and then press ENTER.
5 For each entry in the group, press 1 to delete it or 2 to keep it.
6 After Add Another appears, choose one of the following:
Delete speed-dial settings
1 Press Menu.
2 Press 4, and then press 3.
3 Press until the individual or group entry that you want to delete appears, and then press ENTER.
Use Error Correction Mode (ECM)
1 Press Menu.
2 Press 6, press 7, and then press ENTER.
3 Press to switch between Off and On.
4 After the state that you want appears, press ENTER.
Set automatic reduction
1 Press Menu.
2 Press 6, press 5, and then press ENTER.
3 Press to switch between Off and On.
4 After the state that you want appears, press ENTER.
Use fax-back features
Detect faxes received from older machines
1 Press Menu.
2 Press 6, and then press 8.
3 Press to switch between Off and On.
4 After the state that you want appears, press ENTER.
Forward faxes to another number
1 Press Menu.
2 Press 2, and then press 3.
3 Follow the messages that appear on the display.
Poll another fax machine
1 Press Menu.
2 Press 2, and then press 4.
3 After Enter fax number appears, enter the fax number, and then press START FAX, Black or Color.
Adjust sound volume
1 Press Menu.
2 Press 5, and then press 6.
3 Press to scroll through the levels: Soft, Loud, and Off.
4 After the level that you want appears, press ENTER.
Change the Answer Ring Pattern (distinctive ringing)
1 On the front panel, verify that Auto Answer is enabled.
2 Press Menu.
3 Press 6, and then press 2.
4 Press to scroll through these options: All Rings, Single Rings, Double Rings, Triple Rings, and...
5 After the ring pattern that the phone company established for this number appears, press ENTER.
6 If you have an answering machine on this phone line (on any phone number), set the answering ma...
7 If you want to change the number of rings after which your HPFax answers, do the following:
Restore the factory default settings
1 Press Menu.
2 Press 7, and then press 3.
3 Press ENTER to restore the factory default settings.
Reprint the faxes in memory
1 Press Menu.
2 Press 7, and then press 4.
3 Press ENTER to reprint all faxes currently stored in memory.
Maintain the unit
Clean the exterior case
Print a Self-Test Report
1 Press Menu.
2 Press 3, and then press 5.
Work with print cartridges
Replace the black print cartridge
1 Turn on the unit, and open the top cover.
2 After the carriage stops moving, flip up the print-cartridge latch on the right, grasp the top ...
3 Remove the new black print cartridge (the thinner one) from its packaging and, being careful to...
4 Push the new black cartridge firmly down into the slot on the right.
5 Lower the print-cartridge latch down onto the top of the cartridge, and push down until the lat...
6 If you are also replacing the color cartridge, perform the steps outlined in “Replace the color...
7 Close the top cover.
8 After the message appears in the front-panel display, press ENTER to align the cartridge.
Replace the color print cartridge
1 Turn on the unit, and open the top cover.
2 After the carriage stops moving, flip up the print-cartridge latch on the left, grasp the top o...
3 Remove the new color cartridge (the thicker one) from its packaging and, being careful to touch...
4 Push the new color cartridge firmly down into the slot on the left.
5 Lower the print-cartridge latch down onto the top of the cartridge, and push down until the lat...
6 If you are also replacing the black cartridge, perform the steps outlined in “Replace the black...
7 Close the top cover.
8 After the message appears in the front-panel display, press ENTER to align the cartridge.
Align the print cartridges
To align the cartridges after the message appears on the display, press ENTER on the front panel.
1 Press Menu.
2 Press 7, and then press 2.
Clean the print cartridges
1 Press Menu.
2 Press 7, and then press 1.
Clean the print-cartridge contacts
1 Turn the unit on, and open the top cover.
2 After the print cartridges have moved to the center, unplug the power cord from the back of the...
3 Follow these steps to clean each print cartridge.
4 Close the top cover, and plug in the unit.
5 After the message appears in the front-panel display, press ENTER to align the cartridge.
Change the front-panel country or language
1 Press Menu.
2 Press 7, and then press 6.
3 Follow the instructions that appear in the front-panel display.
Change the Power Save Mode time
1 Press Menu.
2 Press 7, and then press 5.
3 Press until the desired time appears, and then press ENTER.
Troubleshoot your unit
Clear a paper jam
Front-panel messages
Identify error codes on the Log
Additional troubleshooting tips
Additional setup information
Set basic fax settings using the front panel
Set the date and time
1 On the front panel, press Menu.
2 Press 5, and then press 1.
3 After Enter date appears, enter the date and time using the keypad.
Set the fax header
1 On the front panel, press Menu.
2 Press 5, and then press 2.
3 Enter your name using the guidelines provided in the next section, “Enter text.”
4 Using the keypad, enter your fax number.
5 After you finish entering your fax number, press ENTER.
Enter text
These letters correspond to this number, and so on.
To get this character: J j K k L l 5
Press 5 this many times: 1 2 3 4 5 6 7
Set the answer mode
Set the Rings to Answer setting
1 Press Menu.
2 Press 5, and then press 3.
3 After Answer on Ring appears, press to scroll to the desired number of rings.
4 After the number you want appears, press ENTER.
Check for dial tone
1 Press Start Fax, Black or Color, and listen for a dial tone.
2 If you do not hear a dial tone, check the connections.
3 Press Cancel to hang up.
Use other configurations with your fax features
Use voice mail
Use an answering machine not available for direct connection
Use Hewlett-Packard’s support services
Internet
HPCustomer Support
1 Make sure that:
a Your unit is plugged in and turned on.
b The specified print cartridges are installed correctly.
c The recommended paper is properly loaded in the input tray.
2 Reset your unit:
a Turn off the unit usinng the On button located on the uni’ts front panel.
b Unplug the power adapter connector from the back of the unit.
c Plug the power adapter connector back into the unit.
d Turn on the unit using the On button.
3 For more information, check the HPWeb site.
4 If you are still experiencing problems and need to speak with an HPCustomer Support Representa...
5 Call HPCustomer Support. Be near your unit when you call.
Prepare your unit for shipment
1 Turn on the unit.
2 Open the top cover.
3 Remove the print cartridges from their holders, and lower the latches.
4 Place the print cartridges in an airtight bag so they will not dry out, and put them aside (do ...
5 Turn off the unit.
6 Close the top cover.
7 If available, pack the unit for shipment using the original packing materials.
8 Include the following items in the box:
Call in the U.S. during warranty
Call in the U.S. post-warranty
Call elsewhere in the world
HP Distribution Center
10
Technical information
Copy specifications
Fax specifications
Margins
Paper specifications
Power specifications
Environmental Specifications
Physical specifications
Additional specifications
Certifications
Order print cartridges
Regulatory information
Notice to users of the U.S. telephone network: FCC requirements
Regulatory notices
FCC statement
DOC statement / Déclaration de conformité (Canada)
Notice to users of the Canadian telephone network
Notice to all users of the European Economic Area (EEA)
Notice to users of the Irish telephone network
Notice to users of the German telephone network
Geräuschemission
For non-European customers
Notice to users of the Korean telephone network
Declaration of Conformity
Visit the HP All-in-One Information Center.
It’s everything you need to get the most value from your HP Fax.
• Technical Support
• Supplies and Ordering Information
• Project Tips
• Ways to Enhance Your Product
www.hp.com
© 2001 Hewlett-Packard Company
Printed in the U.S.A., Germany, or Singapore.
*C8461-90231*
*C8461-90231*
1:Photo Mode
2:Paper Type
3:Paper Size
4:Text Enhance
5:Mirror
6:Set Copy Defaults
7:Restore Copy Factory Settings
8:Copy Quality
9. Reduce/ Enlarge
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